Privacy notice for working or volunteering with us

We collect and use personal information when you apply to work or volunteer with us.

This helps us to:

• Assess your suitability for a role
• Manage the recruitment process
• Meet our legal responsibilities

We will treat your information fairly and keep it secure throughout the process

The type of information we collect

Depending on the role you apply for, we may collect:

• Personal details – such as your name and contact details
• Application information – including your qualifications, skills, experience and employment or volunteering history
• Right to work information – to confirm your eligibility to work or volunteer in the UK
• Health information – where relevant, for example to make reasonable adjustments
• References – from previous employers or organisations
• Criminal convictions information – where required for the role (for example, DBS checks)

How we collect your information

We collect your information through our recruitment systems when you apply for a role.

This may include:

• Applications submitted through our recruitment platform
• Information provided through recruitment websites or job boards
• Information collected during interviews or assessments

We may also collect information from third parties, such as referees or background check providers, where appropriate.

Why we use your information

We use your information to:

• Assess your suitability for a role
• Manage the recruitment or volunteering process
• Carry out necessary checks (such as right to work our DBS checks)
• Communicate with you about your application
• Make reasonable adjustments where needed
• Meet legal and regulatory requirements

Sharing your information

Your information will be shared internally with staff involved in the recruitment process.

We may also share your information externally where necessary, for example:

• With referees
• With background check providers
• With the Disclosure and Barring Service (DBS), where required

We will never share your information for marketing or commercial purposes.

Legal basis for using your information

We use your personal data under the following legal bases:

• Legitimate interests – to manage recruitment and assess suitability
• Legal obligations – for checks such as right to work and DBS requirements
• Contract – where processing is necessary before entering into an employment or volunteer agreement
• Consent – where you agree to your details being held for future opportunities

Where we use more sensitive information (such as health or criminal convictions data), we do so in line with data protection law.

Automated decision-making

We do not use automated decision-making (where decisions are made by a computer, without human involvement) in our recruitment or volunteering processes.

All decisions are made by people.

How long we keep your information

If your application is unsuccessful, we will usually keep your information for a limited period (typically around 6 months) after you have been notified of the outcome, before securely deleting it.

If your application is successful, your information will become part of your employee or volunteer record and will be handled in line with our internal privacy notice for staff and volunteers.

If you do not provide information

You are not required to provide personal information during the recruitment process.

However, if you do not provide certain information, we may not be able to process your application or assess your suitability for the role.