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Go to P3 HousingName: People, Potential, Possibilities (P3 Charity)
Address: Eagle House, Cotmanhay Road, Ilkeston, DE7 8HU
Phone Number: 0115 850 8190
E-mail: governance@p3charity.org
People, Potential, Possibilities (P3) is a registered charity and incorporates The Rugby Portobello Trust. This Privacy Statement describes what information is collected as part of our recruitment process.
P3 collects a range of information about you. This includes:
P3 collects this information in a variety of ways.
For example, data might be provided in application forms, CVs or resumes, obtained from your passport or other identity documents or collected through interviews and other forms of assessment (including on-line tests).
P3 will also collect personal data about you from third parties, such as references supplied by your former employers, information from employment background check providers and information from criminal records checks.
P3 will only seek information from third parties once a job offer has been made to you and we will inform you that we are obtaining this.
P3 has a legitimate interest in processing personal data during the recruitment process and for keeping records of that process. Processing data from job applicants allows the organisation to manage the recruitment process, assess and confirm a candidate’s suitability for employment, decide whom to offer a job to and ultimately to enter into an employment contract with you.
In some cases, P3 need to process data to ensure that it is complying with our legal obligations (for example, P3 are required to check a successful applicant’s eligibility to work in the United Kingdom before employment starts).
P3 may also need to process data from job applicants to respond to and defend against any legal claims.
P3 processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability: this is to carry out our obligations and exercise specific rights in relation to employment.
For some roles, P3 is obliged to seek information about criminal convictions and offences. Where P3 seeks this information, it does so because it is necessary for it to carry out its legal obligations and exercise specific rights in relation to employment.
P3 will only use the data which you have supplied for recruitment purposes. On your job application form, you will be asked if you wish to be considered for any other vacancies which may arise and you may or may not then give your consent for your details to be held for use in any relevant future recruitment exercises.
Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the People and Culture team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles. Data will then be stored in a range of different places, including your application records, within HR management systems and on other IT systems (including e-mail).
P3 will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment. P3 will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks if appropriate.
We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
We employ a variety of physical and technical measures to keep your data safe and to prevent unauthorised access to, use or disclosure of your personal information.
Electronic data and databases are stored on secure computer systems and we control who has access to information (using both physical and electronic means). Our staff receive data protection training and we have a set of detailed data protection procedures which personnel are required to follow when handling personal data.
We will never share your personal information with other organisations for marketing, market research or commercial purposes.
Application data is automatically anonymised after 6 months and archived. Following this, we will only use and store information for so long as it is required for the purposes it was collected. How long the information will be stored for depends on the information in question and what it is being used for. For example, if you ask us not to send you marketing emails, we will stop storing your emails for marketing purposes (though we’ll keep a record of your preference not to be emailed).
We continually review what information we hold and delete what is no longer required. Your personal data is stored in line with our Retention Policy and Schedule. Contact us on governance@p3charity.org for a copy of this policy.
You are under no statutory or contractual obligation to provide data to P3 during the recruitment process. However, if you do not provide the information required, P3 may not be able to process your application.
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information. P3 Charity will not usually charge for this service; however we reserve the right to do so or to refuse the request if it is deemed to be manifestly unfounded or excessive in nature.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at governance@p3charity.org if you wish to make a request.
If you have any concerns or queries about our use of your personal information, you can make a complaint using our contact us form here.
You can also contact the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://ico.org.uk/
